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Assistant Manager, Facilities & Administration (2-year Renewable Contract)
Location: Hong Kong
WHO ARE WE?
At the Hong Kong Tourism Board, we are passionate about showcasing our city as a must-visit destination. Renowned for its iconic skyline, culinary wonders, and rich cultural tapestry where East meets West, Hong Kong is a bustling metropolis that offers extraordinary experiences to a diverse array of travelers. As we seize new opportunities to enhance our city's global appeal, we remain committed to promoting Hong Kong's unique charm and vibrancy, reinforcing its reputation as a world-class destination. We invite passionate talents to join our dynamic and fun team in achieving this vision.
HOW YOU WILL CONTRIBUTE AND LEARN?
Manage office administration and facilities for the Head Office, Worldwide offices, and Visitor Centers.
Prepare reports and oversee departmental document filing.
Monitor and assess the work and services provided by contractors and outsourced staff.
Conduct routine inspections to maintain a safe and healthy working environment, promptly addressing any issues and coordinating with contractors for resolution.
Coordinate procurement processes for goods and services, including tender documentation, scope of work, price analysis, market surveys, and performance evaluation, ensuring compliance with internal policies.
Assist in managing fixed assets for the Head Office and Worldwide offices.
Support company events and activities both on and off the office premises.
Aid in warehouse and inventory management to optimise space utilisation.
Assist in budget planning and cost control.
Undertake additional responsibilities and assist with ad hoc tasks as delegated by supervisors.
WHO ARE WE LOOKING FOR?
Hold a university degree with at least 5 years of experience in general office administration and/or facilities management.
Advantageous to have experience in office renovation projects and modifications.
Familiarity with formal procurement and tendering processes is preferred.
Detail-oriented, able to multitask, and work independently.
Possess excellent customer service, interpersonal, and communication skills.
Proficient in MS Office applications, including PowerPoint; familiarity with Adobe is an advantage.
Willingness to work during non-office hours, public holidays, and Sundays when necessary.
Candidates with less experience may be considered for the Senior Executive position.
Application Method
If you are passionate about our mission and believe you are the one we are looking for, please send us your resume with present and expected salary by clicking "Apply Now". We are looking forward to hearing from you.
Only shortlisted applicants will be contacted. Personal data provided by job applicants will be kept in strict confidence and used only for recruitment and employment-related purpose in accordance with our personal data policies. By submitting your job application, you acknowledge that you have read, understood and accepted the HKTB’s Personal Information Collection Statement Pertaining to Job Application at here.
We are an equal opportunities employer.